A business is termed efficient when implementing possible measures to streamline all operations. And among all other business departments that need your attention, accounting is a critical area of consideration.
You can be sure of running a successful business when you emphasise monitoring both functionality and finance parallelly. And, as technologies have been advancing to a massive extent, there’s a software solution for streamlining almost all operational aspects.
Keeping that in mind, businesses are counting on Tally to look after their accounting necessities. It is an important tool that tends to help businesses with taxation, GST calculation, maintaining payroll, and much more.
But, as not all budding entrepreneurs know all available technologies, people tend to make mistakes while using them. So, if you are new to Tally, this article will help you avoid some of the most common mistakes and support the growing productivity rate for your business.
12 Common Tally Mistakes You Should Avoid Making If You Want Your Business Operations To Grow
Tally is popularly known for its features to boost business performance by leveraging the power of automation.
Thus, to ensure this tool is used to its true potential, here are some common mistakes you should avoid:
1. Lack of Proper Configuration and Setup
Proper setup and configuration of Tally before you can count on using it will not just ensure you get data accuracy on your finances. Still, it will also help you meet regulatory and legal compliance requirements.
Some common configuration mistakes businesses make over Tally include improper tax configuration, ignoring the security aspects, choosing the wrong financial year, and others. The best way to avoid such mistakes is to take the help of some Tally experts!
2. Incorrect Data Entry Practices
Inaccurate data integration is one of the most common and impactful mistakes people make. While using Tally for your business accounting, you will be asked to enter different data related to finance or accounting management.
Even the smallest mistake can lead to inaccurate calculations or financial reporting. Incorrect invoicing, wrong ledger selection, and duplicate entries are common mistakes. So, you should cross-refer the source before inputting any data into Tally.
3. Inadequate Bank Reconciliation
If you aren’t focusing much on your bank reconciliation with Tally, then the accuracy of your financial records will be adversely hampered. Some mistakes you make in association with bank reconciliation include ignoring unreconciled transactions, importing incorrect bank statements, and others.
To avoid such hassles, you must periodically match all of your Tally entries with that of the bank statement. Thus, it is to ensure your reconciliation with the bank is adequate and the financial records are accurate.
4. Improper Inventory Management
The impact of inventory management on business directly correlates to the satisfaction of customers and costs imposed on businesses. Thus, poor inventory management over Tally can lead to understocking or overstocking problems.
Some common mistakes you make are a lack of stock reconciliation, incorrect categorisation of stocks, and inaccurate stock valuation. The best way to avoid improper management of inventory is by making accurate entries of required data and regular monitoring of stock updates.
5. Ignoring Tally Updates and Upgrades
Tally releases periodic updates or patches to improve the software’s functionality. All the identified bugs are removed through them! When you don’t update your Tally to the latest version, you might have to use it with missed features or face compatibility hassles.
Tally will notify you whenever a new version of the software is available for you to download. Try not to ignore it to delay it! Moreover, you can also take the help of a Tally Certified 5-Star Partner to help you in the process.
6. Insufficient Backup and Recovery Measures
When you do not invest your time in creating recovery or backup measures, you will risk all your crucial financial data. Therefore, if you are making common mistakes, such as maintaining an inadequate data backup frequency or lagging on backup storage and disaster recovery plans, then it is time to avoid them all.
You can set up automatic Tally backup to protect financial information over Tally or your operational system. Following that, you should also avail of the Tally backup storage to never run out of backup space.
7. Overlooking Security and Access Controls
Tally offers proper access and security controls to restrict authorisations upon accessibility, protecting business-critical data. But, some of the common mistakes that might compromise data security include weaker passwords, sharing confidential data, or setting up improper permissions.
The best advice for you to use the security features of Tally to the best of their potential is setting up stronger passwords, implementing data encryption, and configuring user access controls.
8. Inadequate Reporting and Analysis
Accurate reporting and data analysis help your business scale up concerning the statistical understanding of the business’s progress. Tally helps you with the same! But, when you don’t emphasise data validation, enable inaccurate report customisations, and feed incomplete data to the system, the productivity rate drops.
Some things you can do to get better analysis and reporting outcomes are, entering the right data, defining the KPIs, or talking to experts. Experts will also help you understand what the accurate Tally Prime reports have to convey.
9. Lack of Training and Knowledge
When the employee using Tally isn’t aware of the core features and the fundamental functionalities, they are more likely to make mistakes. Due to this, businesses won’t be able to leverage the full potential of Tally. Therefore, you should invest in hosting training sessions for specific employees to master the features and functionalities of Tally.
10. Failure to Reconcile Taxation
Tax reconciliation is important for businesses to understand the relationship between accounting profit and tax expenses. It gives rise to tax short-paid, excess paid, or not paid!
Mistakes associated with tax reconciliation will give rise to incorrect calculations, compliance issues, tax planning, and others. You must review the business taxation needs and stay updated with the tax reconciliation rules.
11. Inefficient Use of Tally Features and Add-ons
Tally has various features and add-ons for invoicing, inventory management, business reports, cash flow management, etc. There are various modules to help businesses conduct seamless accounting operations. Train your employees with the latest updates and features of Tally Prime to help utilise the upgraded potential of this software for your accounting needs.
12. Poor Communication and Collaboration in Tally
When you establish proper communication and collaboration over Tally, your businesses will ensure data accuracy, make data-driven decisions, streamline workflows, and enhance operational efficiency.
Proper sharing of data, effective document management, and strong coordination among users are some of the indicators of excellent collaboration and communication in Tally. You can use some of the best communication or collaboration tools, such as Zoom, Slack, Microsoft Teams, and others.
These are the twelve Tally mistakes businesses and dedicated users often make, especially new entrepreneurs. Irrespective of whether you are a new business or an established enterprise, overcoming mistakes and ensuring they don’t get repeated is of utmost priority to ensure business productivity.